Your Teams meeting recordings are moving...

MC222640, Plan for Change!

Originally published by Microsoft on 22 Sept 2020

As communicated in MC222640 via the Microsoft 365 Admin Centre, Microsoft have announced that they are rolling out a change that will affect where your Microsoft Teams meeting recordings are being stored. For those that don't already know, whenever you record a Microsoft Teams meeting, the meeting is uploaded and stored in the Microsoft Stream service (basically Microsoft's own take on YouTube or Vimeo).

Well for those that rely on that functionality, we've got some bad news. Microsoft over the coming months are going to stop you storing your meetings in Stream.

Now, there's no need to panic just yet! This isn't happened next week. Microsoft are giving you chance to become familiar with this new change, and are also giving you the option to delay the permanent configuration change. However, if you're wondering why you've only just heard about this change... that's because they only added it to their roadmap today (22nd Sept 2020).

https://www.microsoft.com/en-gb/microsoft-365/roadmap?filters=&filters=&searchterms=67138

Here's an outline of what this change involves, and when it's happening!

Customers are able to opt in, opt out, or take no action with regard to these changes.

This change will apply to customers who either opt in or take no action following this announcement.

Key points:

Timing:

Early October (October 5, 2020) – You can enable the Teams Meeting policy to have meeting recordings saved to OneDrive and SharePoint instead of Microsoft Stream (Classic)

End of October (October 31, 2020) – Meeting recordings in OneDrive and SharePoint will have support for English captions via the Teams transcription feature.

Early to mid-November (Rolling out between November 1 -15 , 2020) – All new Teams meeting recordings will be saved to OneDrive and SharePoint unless you delay this change by modifying your organization’s Teams Meeting policies and explicitly setting them to “Stream”

Q1 2021 – No new meeting recordings can be saved to Microsoft Stream (Classic); all customers will automatically have meeting recordings saved to OneDrive and SharePoint even if they’ve changed their Teams meeting policies to Stream”

Rollout: Tenant level
Control: Admin via PowerShell

This change impacts your organization in several ways:

New features

The move to ODSP immediately unlocks long-awaited features including external and guest sharing, retention policy application (https://docs.microsoft.com/microsoft-365/compliance/apply-retention-labels-automatically), GoLocal support, and BYOK support for customers, with improved transcription quality, speaker attribution, transcript content search, and other features to follow in CY2021.

Meeting storage

Non-Channel meetings will be stored in the OneDrive of the person who clicked the record button in a special folder labeled “Recordings” – that sits at the top of the recorder’s OneDrive. Channel meetings will be stored in a folderlabeled “Recordings” under a folder named after the channel under the Team’s document library.

Permissions

All meeting invitees - except for external users – in non-channel meetings will automatically get a shared link to access the meeting recording. External users will need to be explicitly added to the shared list by the meeting organizer or the person that clicked the record button. For Channel meetings, permissions will be inherited from the owners and members list in the channel.

Feature gaps

The following gaps exist today:

• Ability to block download of the video by meeting participants
• Ability to view and edit the transcript in the player, but closed captions will be present
• Non-English language transcripts/captions
• Variable playback speed in video player
• Transcript timeframe search (e.g., to find a specific point in time when something was discussed)

What you need to do to prepare:

Customers are able to opt in, opt out, or take no action with regard to these changes. Changes in this communication will apply to customers who either opt in or take no action.

Tenant admins can opt in or opt out of OneDrive and SharePoint as the Teams meeting recording storage location via a Teams policy in PowerShell. Additionally, customers who wish to have captions for their meetings will need to enable transcript recording in Teams.

In Q1 CY2021, saving Teams meeting recordings to Microsoft Stream (Classic) will no longer be allowed​. Precise dates will be communicated in a subsequent post.

Learn more: Use OneDrive for Business and SharePoint or Stream for meeting recordings.