Microsoft Teams: Updated recording and transcript access setting behavior for town halls and webinars

What and why

We are updating how the Who has access to the recording or transcript option appears for Microsoft Teams Events scheduling through the Events App including town halls and webinars. Currently, when AllowCloudRecording is set to false, this option does not appear for these events. After this change, the option will appear only when the applicable RecordingForTownhall or RecordingForWebinar setting in CsTeamsEventsPolicy is enabled.

Rollout schedule

• General Availability (Worldwide, GCC, GCC High, DoD): Beginning in early-November 2026 and expected to complete by mid-November 2026

Impact on your organization

Who is affected

• Microsoft Teams organizers of Events created via the Events App including town halls and webinars

Platforms and services

• Microsoft TeamsEvents created via the Events App including town halls and webinars

What will happen

The Who has access to the recording or transcript option will be based on the applicable RecordingForTownhall or RecordingForWebinar setting. It will no longer be based on the AllowCloudRecording setting.

Action required and recommendations

No action is required to enable this change.

We recommend updating your internal documentation to reflect this change.

Compliance considerations

No compliance considerations identified. Review as appropriate for your organization.